Zoom Security Features
Zoom Passcodes and Waiting Rooms help to secure your meetings and mitigate Zoom Bombing by limiting who can attend your meeting. Continue reading to learn about Passcodes and Waiting Rooms so you can make informed decisions.
Passcodes
When you create a new meeting, a Passcode will be embedded into the meeting link automatically (unless you have specifically disabled this feature). With a single click, your meeting participants can join the meeting. If someone manually enters the Meeting ID, they will also need to manually enter the Passcode.
If joining by phone or Meeting ID, users will need to know the Passcode to your meeting. Always share both the Passcode and meeting link in communications to your participants.
Passcode Pros and Cons
Pros:
Passcode Pros and Cons
- Passcodes are embedded into the join link.
- External participants can join a meeting with the correct Passcode without having to log in to TXST.
- Meeting organizers can set their own Passcodes.
- Hosts and co-hosts do not have to watch the waiting room to admit meeting participants.
Cons:
- Participants who join by phone or by entering the Meeting ID will need to know the Passcode to join.
- To add a Passcode to an existing meeting, you will need to recreate the meeting link. This will add the embedded Passcode.
Waiting Rooms
The Waiting Room feature allows the host to control when a participant joins the meeting. As the meeting host, you can admit attendees one by one, or hold all attendees in the Waiting Room and admit them all at once. You can send all participants to the Waiting Room when joining your meeting, or you can allow participants logging in from their TXST email address to bypass the Waiting Room.
You can also customize the Waiting Room screen with your own logo, title and description.
Waiting Room Pros and Cons
Pros:
Waiting Room Pros and Cons
- Waiting rooms can have a customized landing page.
- Waiting rooms do not require a shared or embedded passcode to enter.
- If enabled in settings, participants with a Texas State email address can bypass the waiting room and join directly.
- As the meeting host, you can admit attendees one by one or hold all attendees in the waiting room and admit them all at once.
Cons:
- Requires host to actively manage the participants for the entire meeting.
Learn More
Learn more about Passcodes and Waiting Rooms:
Learn More