How to Purchase an Apple Computer with Department Funds (Part 4 of 4)

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NOTE: This final part of the Apple DFP order process can be completed by the shopper or by a department"s requisitioner. If the shopper has not assigned the TSUS Marketplace cart to a requisitioner, and intends to complete the final part in the process, begin the process at step seven below.

Follow these steps to complete the requisitioner process:

1. Go to the SAP Portal.
2. Enter your NetID and Password then click Login.
3. Click the TSUS Marketplace tab.
4. Click the cart icon.
    
   
    
5. Click Checkout.
    
   
    
6. Click the Requisition tab, then click the Summary tab.
    
   
    
7. Edit each section listed below with the following information (click Save after making changes to any section). 
   
   TIP: The image below the table corresponds with the letter(s) within the table.
    

   A	General	Ensure that the Cart Name and Description are correct and matches the description entered in Part 2, step 3.
   B	Shipping (Complete the shipping section according to your deployment needs)	ITAC Deployment (San Marcos Campus) If you want to send your order to the San Marcos campus and have an ITAC deployment techician set up your computer: Contact: Computer Deployment Room: 362 Bldg: MCS (all caps)	Delivery (San Marcos Campus) If you want to send your order to the San Marcos campus and have your Department TSP set up the computer: Contact: Your Dept's TSP's Name Room: Your Dept's TSP's Room Bldg: Your Dept's TSP's Building	Delivery (Other Location) If you want the order shipped to a location other than the San Marcos campus (e.g. Round Rock Campus): Contact: Your Dept's TSP's Name Room: Your Dept's TSP's Room Bldg: Your Dept's TSP's Building
   C	Billing- Bill To	Select Bill To from the Billing address drop-list.
   D	Accounting Codes- Account Assignment Category	Enter A, if the cost of the is greater than $500. Enter K, if the cost is less than $500.
   E	Accounting Codes- Storage Location	Enter MCS5 (in all caps) if you wish to have an ITAC Deployment Technician set up your new computer. Or enter your department's storage-location code if you wish to have your department TSP set up your new computer.
   F	Accounting Codes- Fund Number,  Cost Center, Internal Order, or WBS Element	Enter your department's fund, cost center, internal order, or WBS element numbers. CAUTION: When an Internal Order number begins with a 1, 7, 8, or 9 enter the Fund and Internal Order numbers only. Entering a Cost Center in this instance will reject your order. When an Internal Order number begins with a “5” enter the Fund, Internal Order, and Cost Center numbers.
   G	Accounting Codes- G/L Account	Enter the applicable G/L code: 737800- cost is greater then $500 and less than $5,000 737700- cost is less than $500 737900- cost is greater than $5,000

After Every Part is Complete:

• If you are the department's TSUS Marketplace requisitioner, click Place Order in the workflow at the top of the page.
• If you are not your department's requisitioner, click Assign Cart to send your cart to your department's TSUS Marketplace requisitioner as noted in Part 2.

TIP: Checklist to Review before Submitting the Requisition

• Did you enter the correct requisition Description (see Part 2, step 3)?
• Did you combine your Apple order with items from another vendor? (If so, remove any non-Apple items, create a new cart, or else your order may be delayed or cancelled.)
• Did you combine your order with multiple Apple models? (If so, create a new cart and keep similar models together, or else your order may be delayed or cancelled.) 
• If your computer needs to be setup by an ITAC Deployment Technician, did you enter MCS5 as the Storage Location?
• Did you validate your accounting codes?
• Did you submit one of these forms to ITAC?
  • Individual Computer Workstation Request
  • Computer Lab and Server Request
     

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