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This guide is for Data Management Council members, divisional subcommittee members, and other users assigned stewardship responsibilities in Data Cookbook.
Data stewards use Data Cookbook to create, review, and approve definitions, specifications, standards, and related governance documentation for their assigned functional areas.
Access and Permissions
Go to txst.datacookbook.com and sign in with your TXST NetID and password.
All faculty and staff can view information available in Data Cookbook. Users who create, review, approve, or manage workflow items need an assigned role and membership in the appropriate user group. If you are a Data Management Council or subcommittee member and need elevated permissions, contact ir@txstate.edu.
Your User Profile
Open My User Profile to review your account information, notification settings, and user-group membership.
Use this page to:
- Update your email notification preferences.
- View the user groups to which you belong.
- Confirm that you are assigned to the appropriate functional areas.
If your group membership or permissions need to be updated, contact the data governance team.
My Tasks
My Tasks is the primary place to see items that need your action.
Use My Tasks to find definitions, specifications, or other objects that are waiting for you to create, review, return for revision, or approve. Open an item directly from the task list to complete the next workflow action.
You may also receive an email notification when an item is assigned to you. If you do not receive expected notifications, check your spam folder and safelist the Data Cookbook sender.
My Feed and Watch List
My Feed shows updates to items you created or added to your Watch List.
Use the Watch List to follow a definition, specification, or other item when you want to be notified of updates but do not have an assigned workflow action.
User Groups
User groups determine what actions a person can take in Data Cookbook. Group membership provides the permissions needed to create items, edit content, or move items through workflow.
Your assigned group and role determine whether you can:
- Create or edit definitions, specifications, quality rules, etc.
- Review items for your division.
- Submit items to the next workflow stage.
- Approve items at the appropriate stage.
Group membership is managed centrally to ensure that workflow responsibilities align with institutional stewardship assignments.
Functional Areas
Functional Areas represent the data domains and subdomains established by the TXST Data Management Council. Each Data Cookbook object, including definitions, specifications, and quality rules, are assigned to a functional area.
Data stewards are assigned responsibilities at the subdomain level. This structure helps ensure that the people with the appropriate business knowledge review and maintain institutional data information.
For more information, visit the Data Domains and Stewardship page.
Navigating Data Cookbook
The main menu provides access to the following areas:
| Menu item |
Use it to |
| Home |
View your tasks, feed, recent activity, and user settings. |
| Definitions |
Search, create, review, and manage institutional definitions. |
| Specifications |
Search, create, review, and manage reports, dashboards, extracts, and other reporting deliverables. |
| Data Quality |
View and manage data quality rules and quality issues. |
| Systems/Tools |
View the inventory of institutional data systems and tools. |
| Organization |
View organizational information, user groups, and functional areas. |
| Community |
Access Data Cookbook community resources, when applicable. |
Next Steps
After confirming your user profile, group membership, and functional area assignments, review the Definitions and Specifications Guide for instructions on creating, reviewing, approving, updating, retiring, and discarding Data Cookbook items.