Psychology Graduate Student Travel

Please note that travel funding will be tiered between out of state/international conferences, conferences within 90 miles of the university, and in state conferences beyond 90 miles of the university. 

All travel funding will be given to students in the form of reimbursement. However, students who wish to have the university pay for their flight(s) — up to their awarded amount — can do so. Everything else will be reimbursed. 

Students are encouraged to sign up for conference volunteer work as conferences often offer this in lieu of registration payment. 

Once a student returns from their conference, they will need to send the program coordinator (Olivia Reyes) the following documents: 

• Conference program (daily summary not necessarily the long detailed one) 

• Conference registration receipt (note that only early bird registration rates are reimbursed) 

• Hotel receipt (actual bill, not reservation receipt) 

• If sharing a hotel room, students must provide a screen shot of the Venmo/CashApp/PayPal/etc. of portion paid/split either sent to the student or that the student sent to the person who booked the hotel. 

• Flight 

• Uber/Lyft/Taxi/etc. Receipts (the university will reimburse up to a 20% tip) 

Though the university will pay students per diem — up to their awarded amount — please do not send us your meal receipts. Per diem is set at a certain price for breakfast/lunch/dinner. 

Out of State/International Travel ($400) 

• Students who are planning to attend a conference that is out of state/international, must apply for the 

• S.T.A.R. Travel Grant (found here S.T.A.R Grant) AND send their application confirmation to the Program Coordinator (Olivia Reyes). Travel funding requests will not be approved without this on file. 

In State Travel — Within 90 miles of main campus (registration fee up to $200) 

• Students who plan to attend a conference within 90 miles of the university will only have their registration reimbursed, up to the “Early Bird” price designated by the conference. 

In State Travel — Beyond 90 miles of main campus ($250) 

Step 1: 

All travel must be encumbered within 1 week of abstract submission. This is done by submitting the EASY (Encumbered at Submission, Yes!) form, which can be done by either the student, or the abstract faculty member. See here (Psych Services) 

-    Students must inform the Program Coordinator (Olivia Reyes) of the abstract approval or denial no later than 3 weeks before the date of travel. 

Step 2: 

Students whose abstracts have been approved will then need to submit a Graduate Student Travel Funding Request (found here Psych Services).