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As a Zoom host, publicly sharing your Zoom link (e.g., on social media) can lead to privacy issues in your meeting or class including unauthorized screen sharing and malicious comments. Avoid unwanted activity in your meetings and classes by adjusting your Zoom settings beforehand. Adjusting your settings is also a good practice for private Zoom links as well, as this helps hosts manage the meeting or classroom more effectively.
| DESCRIPTION |
NO
SECURITY
|
GOOD
SECURITY
|
BETTER
SECURITY
|
MOST
SECURITY
|
| Meeting open to the public and meeting link widely shared online |
X |
|
|
|
| Meeting has no waiting room and does not require a passcode to join |
X |
|
|
|
| Personal Zoom Meeting ID used openly and repeatedly |
X |
|
|
|
| Waiting room is turned on |
|
X |
X |
X |
| Removed attendees cannot re-join |
|
X |
X |
X |
| Meeting link posted online but not passcode |
|
X |
X |
X |
|
Full meeting details (including passcode) shared directly
with those who register or who have been specifically invited
|
|
X |
X |
X |
| Do not allow removed participant to re-join the meeting |
|
X |
X |
X |
| Add multiple co-hosts to assist with meeting management |
|
X |
X |
X |
| Turn off the ability for attendees to join before the host |
|
|
X |
X |
| Require attendees to register for the meeting |
|
|
X |
X |
| Turn off attendees' ability to share their screen, a video, or a file |
|
|
X |
X |
|
For events where only TXST people are invited, require a TXST
email address and NetID to join the meeting
|
|
|
|
X |
|
For wide-audience events who may be external to TXST,
reserve a Zoom webinar (faculty and staff only)
|
|
|
|
X |
NOTES:
- When you share your meeting link or meeting password on public forums, anyone with the link can join your meeting.
- Avoid using your Personal Meeting ID (PMI) to host public events. Users can access your PMI, which is your personal virtual space, even after the meeting is over.
Step-by-step instructions