How to Setup Virtual Office Hours via the Zoom Portal

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  1. ​Go to TXST Zoom.
  2. Enter your NetID and password. Click Login.

    office hours portal 1
     
  3. Click Meetings.

    office hours portal 2
     
  4. Click Schedule a New Meeting. 

    office hours portal 3
     
  5. Make desired selections throughout, and be sure to include these selections:
     
    • For Topic, enter Office Hours.

      office hours portal 4
       
    • Under Time Zone, click the Recurring meeting checkbox and select No Fixed Time.

      office hours portal 5
       
    • Under Meeting Options, uncheck Enable join before host.
    • Under Meeting Options, check the box next to Enable waiting room.

      NOTE: This will allow you to finish one conversation with a student before letting another student into the room.

      office hours portal 6
       
    • Under Meeting Options, click the checkbox next to Only authenticated users can join, and in the drop down menu, click TxState Users.

      office hours portal 7
       
  6. Click Save.

    office hours portal 8
     
  7. To invite your students to the meeting, copy the Zoom link in the Invite Attendees field, and place it in your syllabus or send it to students via email, if desired.

    office hours portal 9

    Congratulations! You have setup virtual office hours using the Zoom portal.
  • For Topic, enter Office Hours.

    office hours portal 4
     
  • Under Time Zone, click the Recurring meeting checkbox and select No Fixed Time.

    office hours portal 5
     
  • Under Meeting Options, uncheck Enable join before host.
  • Under Meeting Options, check the box next to Enable waiting room.

    NOTE: This will allow you to finish one conversation with a student before letting another student into the room.

    office hours portal 6
     
  • Under Meeting Options, click the checkbox next to Only authenticated users can join, and in the drop down menu, click TxState Users.

    office hours portal 7
     

Details

Details

Article ID: 447
Created
Thu 3/6/25 3:49 PM
Modified
Fri 4/18/25 12:34 PM

Related Services / Offerings

Related Services / Offerings (1)

Zoom
Zoom is a web-conferencing tool that allows you to attend video or audio meetings, hold webinars, share presentations and transfer files, teach and attend online classes in real time, and much more.